Sales Coordinator

Full Time | ID: P1-747066-7

Other

POSITION OVERVIEW

The primary responsibility of the Group Sales department is to promote Fontainebleau Las Vegas as a premier destination for events such as conventions, tradeshows, conferences, and meetings. The Sales Coordinator position provides administrative support to the Group Sales team.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following and other duties may be assigned as necessary:

  • Offer administrative support to the Group Sales team
  • Collaborate with Sales Managers to create proposals, and presentations, and assist with RFP responses
  • Work closely with Sales & Marketing, Accounting, Conference Services, and Group Meeting Planners to ensure excellent customer service and the highest level of accuracy in bookings is always provided
  • Prepare and edit sales documents, such as contracts and addendums
  • Assist in maintaining customer, account, and booking databases
  • Process customer arrangements to include, but not limited to, hotel reservations, transportation, cancellations, amenities, dining reservations, and room upgrades in a friendly and efficient manner
  • Ensure group rates and inventory are consistently monitored and updated as needed
  • Coordinate with other departments and external partners on behalf of sales for customer visits and property tours
  • Assist with business travel arrangements and expense reports
  • Prepare reports and documents as necessary
  • Receive customer inquiries by phone and electronically and redirect as needed
  • Communicate general information to existing and potential customer
  • Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary

 QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age.

  • Bachelor's degree (B.A.) from a four-year College or university in hospitality management or similar disciplines preferred and/or equivalent combination of education and experience
  • Minimum of two (2) years of administrative experience preferably for a luxury, large-scale resort
  • Experience in Hotel Sales or Convention Services preferred        
  • Proficiency in software including Outlook, MS Word, Excel, and PowerPoint as well as office equipment (i.e., telephone, copier, projector)
  • Prior experience using Amadeus/Delphi preferred
  • Ability to communicate effectively in both written and verbal forms
  • Able to work in a fast-paced environment
  • Can multi-task while in a high-pressure situation 
  • Thrives in a team-oriented environment
  • Excellent interpersonal skills to deal effectively with guests, management, employees, and other outside contacts
  • Consistently maintain a professional, neat, and well-groomed appearance adhering to company standards 
  • Excellent organizational skills; be able to function under time constraints and deadlines with attention to detail    
  • Must be willing and able to work a flexible schedule to include nights and weekends
  • Work in a fast-paced, busy, and somewhat stressful environment

SUPERVISORY RESPONSIBILITIES                                          

This position does not have any supervisory responsibilities.

DIVERSITY COMMITMENT

Fontainebleau Las Vegas is committed to ensuring an inclusive space and sense of belonging for our Members. We believe

our workforce should reflect the vast diversity of the communities we serve, and that diverse voices should be intentionally integrated into our work. We foster a culture of difference and diversity of identity, experience, and perspective, while actively striving for inclusive behaviors across our Company. By promoting these values and continuously pushing for better, we aim to create a positive work environment that encourages equality, inclusion, empowerment, and respect.  

CERTIFICATES, LICENSES, REGISTRATIONS

Member must be able to qualify for licenses and permits required by federal, state, and local regulations.

LANGUAGE SKILLS

Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions, and

procedure manuals. Ability to read and communicate verbally in English. Written communication skills in English may also be required.

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to

deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by a Member to successfully perform

the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Member is regularly required to stand and use hands and fingers to handle or utilize objects, tools, or controls. The Member frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision and peripheral vision.

 

The Member must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally

lift and/or move up to 50 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

 

Member could be exposed to an environment containing unrestricted secondhand tobacco smoke.

PAY TRANSPARENCY

Fontainebleau Las Vegas believes in developing and supporting our talent into the future. Our compensation program is designed to attract, motivate, and retain talented Members who are the driving force behind the Company's success. We strive to provide market-competitive compensation. Salary will be commensurate with experience and skill set, considering a candidate's qualifications, skills, competencies, and experience, as well as internal equity and market data alignment.

 

In alignment with our Company culture, we will strive to communicate openly about the goals of the Company and the design of the compensation program. The compensation process is designed to be fair and simple so that all Members and managers understand the Company's goals and future career development opportunities for upward mobility.

 

SALARY

$25 per hour