POSITION OVERVIEW

The Record Retention Clerk in the Casino Audit department is responsible for managing and organizing all records and documents related to casino operations, financial transactions, and regulatory compliance. This role involves maintaining accurate and up-to-date records, ensuring proper documentation storage, and coordinating record retrieval requests. The Record Retention Clerk will play a crucial role in supporting the audit team, regulatory compliance, and maintaining the confidentiality and integrity of sensitive casino information.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following and other duties may be assigned as necessary:

• Organize and maintain physical and electronic records related to casino operations, financial transactions, and audit activities
• Respond to requests from the audit team, regulatory agencies, and other authorized personnel to retrieve specific documents and records promptly
• Create and maintain a tracking system to monitor the movement and location of records for easy retrieval and access
• Implement and adhere to the established record retention policies, ensuring that records are retained for the appropriate duration and disposed of securely when required
• Ensure compliance with gaming regulations, privacy laws, and internal policies regarding record retention and confidentiality
• Accurately enter information and updates into record databases, maintaining an organized and up-to-date repository of records
• Assist the audit team in verifying the accuracy and completeness of records during internal and external audits
• Maintain the physical filing system, ensuring that files are properly labeled, sorted, and stored for easy retrieval
• Safeguard sensitive information and records from unauthorized access, maintaining the confidentiality of casino data
• Monitor record inventory levels and inform the Casino Audit Manager or Director of Internal Audit when supplies need replenishing
• Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age.

• High school diploma or equivalent is required; additional education or courses in records management or related fields are beneficial
• Previous experience as a record retention clerk or in an administrative role within a regulated environment is advantageous
• Excellent organizational skills and attention to detail to maintain accurate and well-organized records
• Proficiency in computer applications and record management software.
• Strong communication skills to interact with team members and authorized personnel professionally
• Ability to handle sensitive information and maintain confidentiality
• Physical fitness to lift and move file boxes and perform record maintenance tasks
• Strong time management skills to meet deadlines and prioritize tasks efficiently
• Must be willing and able to work a flexible schedule to include nights, holidays, and weekends
• Work in a fast-paced, busy, and somewhat stressful environment

SUPERVISORY RESPONSIBILITIES    

This position does not have supervisory responsibilities.

DIVERSITY COMMITMENT 

Fontainebleau Las Vegas is committed to ensuring an inclusive space and sense of belonging for our Members. We believe our workforce should reflect the vast diversity of the communities we serve, and that diverse voices should be intentionally integrated into our work. We foster a culture of difference and diversity of identity, experience, and perspective, while actively striving for inclusive behaviors across our Company. By promoting these values and continuously pushing for better, we aim to create a positive work environment that encourages equality, inclusion, empowerment, and respect.  

CERTIFICATES, LICENSES, REGISTRATIONS

Member must be able to qualify for licenses and permits required by federal, state, and local regulations.

LANGUAGE SKILLS

Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to read and communicate verbally in English. Written communication skills in English may also be required.

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by a Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Member is regularly required to stand and use hands and fingers to handle or utilize objects, tools, or controls. The Member frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision and peripheral vision.

The Member must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a Member encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Member could be exposed to an environment containing unrestricted secondhand tobacco smoke.

PAY TRANSPARENCY 

Fontainebleau Las Vegas believes in developing and supporting our talent into the future. Our compensation program is designed to attract, motivate, and retain talented Members who are the driving force behind the Company's success. We strive to provide market-competitive compensation. Salary will be commensurate with experience and skill set, considering a candidate's qualifications, skills, competencies, and experience, as well as internal equity and market data alignment.

In alignment with our Company culture, we will strive to communicate openly about the goals of the Company and the design of the compensation program. The compensation process is designed to be fair and simple so that all Members and managers understand the Company's goals and future career development opportunities for upward mobility.